Accounts payable approval software built for clarity and control
UTUMATE gives small finance teams one simple place to collect supplier invoices, get them approved by the right people and plan payments — without changing banks or accounting systems.
How invoice approval works in UTUMATE
- 1Submit
Team members upload invoices; AI reads the details.
- 2Approve
The right approvers review and approve in order.
- 3Plan & pay
Schedule payments, then pay from your own bank.
- 4Export
Send approved invoices to your accounting system.
Everything you need to approve invoices
- AI invoice reading
Upload a PDF or photo and UTUMATE fills in supplier, amounts, dates and tax for you.
- Multi-step approvals
Route each invoice to one or several approvers, in order, by amount or category.
- Duplicate invoice checks
Get warned before the same invoice is submitted or paid twice.
- Payables and cash planning
See what's due, schedule payments and plan cash flow week by week.
- Accounting exports
Export approved invoices for Xero, QuickBooks Online and Sage.
- Full audit trail
Every submission, approval, note and payment is recorded with who and when.
Simple pricing
$18/month for the first user + $15 per extra user. A 5-person team pays $78/month. Available in 8 languages, with a 3-day free trial.
Frequently asked questions
What is accounts payable approval software?
It's a tool that collects supplier invoices, sends each one to the right people for approval, and keeps a clear record of who approved what and when — instead of chasing approvals over email.
Does UTUMATE pay my suppliers?
No. UTUMATE does not move money. You approve and plan payments in UTUMATE and pay from your own bank, so you don't need to change banks.
Does it work with my accounting system?
Yes. Approved invoices can be exported in formats ready for Xero, QuickBooks Online and Sage, or as a universal CSV file.
How much does it cost?
$18 per month for the first user and $15 per month for each extra user, with a 3-day free trial. A 5-person team pays $78 per month.